The Be Happy Yoga Project
The Be Happy Yoga Project is the trading name of Danielle Texeira.
We hold and use the following personal information.
Mailing list information consists of name and email address. There are four routes by which a person’s name and email address is added to our newsletter all of which require (and have always required) an opt in. Individuals can:
- Directly request our newsletter via our website.
- Answer ‘yes’ to being added to our newsletter via our booking system operated by Bookwhen.
- Answer ‘yes’ to being added to our newsletter via our paper student enrolment form.
- Fill in their details directly into a sign-up sheet at an event.
We use the platform Sendinblue to create our newsletter. Names and addresses of newsletter subscribers are therefore held on their servers.
All newsletters sent out have an unsubscribe link.
Student enrolment form
Our paper student enrolment form asks for the following information:
- contact details
- emergency contact details
- details regarding previous experience of yoga
- health information
- physical adjustment preferences
- photo preferences
We need this information for proper class management and for insurance purposes. We collect information regarding any injuries or health conditions to ensure that as teachers we have all the information that we need in order to ensure the safe practice of yoga. Health and medical information is classed as sensitive personal data, which is why we ask for your express consent to process this information. This information is held for seven years for insurance purposes and is stored securely.
Lesson record sheets
We keep a record of attendance as well as occasional notes about each class and these are used for class management, and held for at least seven years for insurance purposes. Lesson records are in paper form and stored securely.
We use the booking system platform Bookwhen. When you book a class with us we ask for your name, email address, phone number, how you found out about us and whether you would like to receive our newsletter. The only information you are required to complete in order to make a booking is name, email address and phone number. We need your name in order to know who is coming to our class, your email address to provide the booking confirmation and your phone number in the event that we have to make changes to the class you have booked at short notice and we need to contact you to let you know. Bookwhen give you the option of saving your details on their system to streamline future bookings, however, you can opt to re-enter your data every time you make a booking.
Enquiries/messages via email and website
This consists of the message itself, name and email address. This information is received via our WordPress website or by email directly and is used to answer the query and any follow up messages. These emails are automatically forwarded to our email provider, which is Gmail. Important messages are saved in our filing system. Other emails are retained for up to two years.
Email class attendees list
We hold a list within Gmail of our current and recent class attendees. In the event that we have to cancel or provide information about a class we email everyone on this list (bcc) to let them know. We regularly delete email addresses from this list in an attempt to only email active class participants. If you do receive such an email from us and you are no longer an active class member, you can let us know and we will immediately delete you from this list.
Access to your information
If you would like copies of the information that we hold about you, please email us and let us know. We will provide you with a copy of your information within 14 days.
Disclosure to third parties
Except where required by law, we do not share data with third parties or sell contact lists.
Personal information held by The Be Happy Yoga Project is only accessed by Danielle and Michael Texeira as required. It may be shared, on a need to basis, with cover and/or assistant teachers.
The Data Protection Officer for The Be Happy Yoga Project is: Danielle Texeira. For further questions please email firstname.lastname@example.org.
Signed: Danielle Texeira
Updated: 15 August 2019
Review: 15 August 2020